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Coordinator II Budget/HUB: Capital Improvement Program

Location: Fort Worth, Texas
Job # 11205314
Date Posted: 07-25-2018
Budget/HUB Coordinator: Capital Improvement Program (CIP)
Reports to:  Controls Manager: Capital Improvement Program
Pay Grade: 802
Salary:   $48,588 - $59,616
Duty Days: 240

Position Purpose
Responsible for overseeing the budget of capital funds for FWISD, monitoring Historically Underutilized Business (HUB) compliance and participation by vendors doing business with FWISD Capital Improvement Program (CIP).

Essential Job Functions
CIP Support
  • Provides financial support to CIP in a variety of functional areas such as HUB, organizational planning, accounting, purchasing, budget and other duties as required. 
  • Assures compliance with CIP guidelines and procedural requirements.
  • Uses eBuilder software for CIP financial process.
  • Interfaces with school district personnel to assist in disseminating budget information.
  • Monitors and analyzes budgets; verifies compliance with local, state and federal regulations.
  • Monitors budgets and recommends amendments for Board approval.
  • Assists in preparing budget reports for various planning documents for CIP.
  • Works with Owner Representative to ensure projects/programs stay within budget.
  • Reviews budget information and budget transfer requests submitted by Owner Representative for accuracy, completeness, and conformance to guidelines.
  • Processes all CIP budget transfer requests.
  • Assists in the preparation and auditing of contracts, purchase orders, change orders, and other documents related to the CIP.
  • Maintains department financial reports, generates reports needed to manage funds, and provides information to staff for program planning.
  • Assists in the preparation of the project closeout process, which includes financial reconciliation and final payment.
  • Responds to questions from staff, vendors, bonding companies, auditors, lawyers, and so forth regarding CIP operations.
  • Maintains communications with city, county, and state staff in matters relating to capital accounts.
  • Oversees and maintains reports, reconciliations, and reimbursements for custodial overtime associated with the CIP.
  • Monitors the day-to-day functions of the CIP HUB participation and helps oversee the work of the OR’s (Owner Representative) HUB Coordinator.
  • Follows any applicable laws, interprets and applies district policy regarding HUB in relation to CIP procurement processes.
  • Works with the OR in monitoring HUB compliance by all vendors involved in the CIP.
  • Proposes new policies and procedures, or the modification of existing policies/procedures, regarding HUB evaluation and participation.
  • Prepares periodic reports about HUB participation in the CIP; evaluates performance and helps monitor budgets related to HUB vendors.
Records and Reports
  • Ensures the accuracy of all CIP finance-related documents.
  • Monitors HUB reports and percentages reported to committees and the public.
  • Compiles, maintains, and files all reports, records, and other documents required, including auditable records and financial statements.
  • Creates and manages the monthly comparison report.

Other Duties as Assigned
  • Performs all job related duties as assigned and in accordance to the Board rules, policies and regulations.
  • Exhibits high professionalism, standards of conduct and work ethic.
  • Demonstrates high quality customer service; builds rapport/relationship with the consumer.
  • Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork.  Responds and acts appropriately in confrontational situations.

Knowledge, Skills and Abilities
  • Knowledge of basic budget processes and procedures.
  • Knowledge of accepted HUB procedures needed to assist in preparing HUB reports.
  • Knowledge of accounting principles and practices and their application to public sector construction, the construction procurement process and business law as it applies to construction contracts.
  • Ability to establish and maintain accounting records and to prepare clear, concise financial and accounting reports.
  • Ability to use software to create spreadsheets and databases.
  • Ability to organize and coordinate work.
  • Ability to communicate effectively, both oral and written forms.
  • Ability to engage in self-evaluation with regard to performance and professional growth.
  • Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
  • Ability to handle confidential information with discretion

Travel Requirements
  • Travels to school district buildings and professional meetings as required.

Physical and Mental Demands, Work Hazards
  • Tools/Equipment Used:  Standard office equipment, including computer and peripherals.
  • Posture:  Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.
  • Motion:  Frequent repetitive hand motions; frequent keyboarding and use of mouse.
  • Lifting:  Occasional light lifting and carrying (less than 15 pounds).
  • Environment:  Work in an office setting; may require occasional irregular and/or prolonged hours.
  • Mental Demands:  Maintain emotional control under stress; work with frequent interruptions.

Minimum Required Qualifications
  • Education:  High school diploma or GED required.  Bachelor’s degree preferred, especially in Business, Finance, School Administration, Public Administration, or related field.
  • Certification/License:  None
  • Experience:  3 years of experience in HUB, M/WBE or business finance.

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Gyna M. Bivens
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North Texas LEAD

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