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Coordinator IV - Capital Improvement Program

Location: Fort Worth, Texas
Job # 11205317
Date Posted: 07-25-2018
Position Purpose
Provides professional support to the division by performing complex and diverse duties related to administrative functions. Performs daily administrative duties to ensure the office operates efficiently and effectively; exercises confidentiality in all business matters.  Conducts, organizes, and coordinates the office’s events and activities, including workflow processes, staff utilization, and timely coordination with the Board of Education Office.
Essential Job Functions
  • Plans, coordinates, collaborates, develops, and designs special projects such as presentations and research including preparing and finalizing documents, maintaining files and databases.
  • Researches and extracts information and supporting data in preparation for meetings, projects, and reports.
  • Analyzes information for projects and coordinates data requests with other departments.
  • Prepares all documents for submission to the Board Office for Board meeting agendas.
  • Coordinates activities with the Citizens’ Oversight Committee (COC); assists with the compilation of information for distribution on the District’s website and other venues; and supports quarterly reports by COC to the Board of Education and Superintendent.
  • Coordinates activities with CIP Office staff, maintains effective office procedures and efficient workflow and provides work direction.
  • Schedules appointments, conferences, and meetings; maintains calendar; responsible for administrative travel arrangements and submission of related forms.
  • Initiates and prepares all routine correspondence and reports; reviews and monitors reports submitted by departmental personnel for action, correlates and edits materials submitted by others as needed.
  • Coordinates updates and provides support with respect to CIP Guidelines and Procedures, serves as liaison with other central office departments as necessary.
  • Uses initiative and judgment to ensure that matters requiring immediate attention are referred to delegated authority in the absence of the Chief.
  • Establishes and maintains continuous focus on customer service with internal and external stakeholders.
  • Reviews and analyzes CIP projects and coordinates work activities within other departments when necessary.
  • Prepares presentations and reports using PowerPoint, Excel, and other software as appropriate for meetings and presentations to the Board of Education, Citizens’ Oversight Committee, and other organizations as needed.
  • Provides information to District personnel, community groups, educational agencies, and the public concerning District policies and procedures.
  • Builds agendas, attends planning meetings, works with assigned committees, and complies notes for distribution.
  • Provides research for open records requests and other personnel matters.
  • Coordinates with Communications Department to manage content for the Fort Worth ISD’s CIP social media presence (Facebook, Twitter).
  • Monitors social media and positively engages with the District’s online community and takes a leadership role in the growth and success of existing and emerging social media platforms.

Personal Work Relationships
  • All Fort Worth ISD employees must maintain a commitment to the District’s mission, vision, and strategic goals.
  • Exhibits high professionalism, standards of conduct and work ethic.
  • Demonstrates high quality customer service; builds rapport/relationship with the consumer.
  • Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork.  Responds and acts appropriately in confrontational situations.

Other Duties as Assigned
  • Performs all job related duties as assigned and in accordance to the Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.

Knowledge, Skills and Abilities
  • Knowledge of procurement practices and regulations.
  • Knowledge of procedures related to purchasing and contract administration.
  • Knowledge of event and meeting planning practices.
  • Knowledge of CIP Guidelines and Procedures.
  • Skill in providing customer service to elected officials, committee members, employees of all levels, and the public.
  • Skill in providing accurate and timely communications, both written and oral, while interacting simultaneously with staff and the public, including working with program management firms.
  • Skill in research and writing with a strong knowledge of business correspondence formatting, including language, grammar, and punctuation.
  • Skill using Microsoft Office software including Outlook, PowerPoint, Excel, and Word, at an intermediate proficiency.
  • Skill using Munis software at an intermediate proficiency.
  • Skill using E-Builder software at an intermediate proficiency.
  • Ability to use software to create spreadsheets, databases, and do word processing.
  • Ability to organize, prioritize, and coordinate work with others in a fast-paced environment.
  • Ability to communicate effectively, both oral and written forms.
  • Ability to engage in self-evaluation with regard to performance and professional growth.
  • Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
  • Ability to maintain confidential information and maintain a great level or professionalism.

Travel Requirements
  • Travels to school district buildings and professional meetings as required.
Physical and Mental Demands, Work Hazards
  • Tools/Equipment Used:  Standard office equipment, including computer and peripherals. (fax, copier, phone, computer, 10-key, etc.).
  • Posture:  Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.
  • Motion:  Frequent repetitive hand motions; frequent keyboarding and use of mouse.  The employee is occasionally required to stand and stoop, kneel, crouch or crawl and climb stairs.
  • Lifting:  Occasional light lifting and carrying (up to 15 pounds), and occasionally up to 35 pounds.
  • Environment:  Works in an office setting; may require occasional irregular and/or prolonged hours.
  • Attendance:  Regular and punctual attendance is required for this position.
  • Mental Demands:  Maintains emotional control under stress; works with frequent interruptions; occasionally work prolonged and/or irregular hours; while performing the duties of this job, the employee is regularly required to speak publicly, or listen intently to other points of view.

Minimum Required Qualifications
  • Education:  Bachelor’s degree from an accredited college or university.
  • Certification/License:  Certification from TASBO preferred. Notary Public Commission license preferred.
  • Experience: 5-years’ of related work experience required; payroll, construction administrative experience, and Munis knowledge/experience preferred.
  • Languages: Bilingual fluency (English/Spanish) preferred.

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Gyna M. Bivens
President & Executive Director
North Texas LEAD

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