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Pledge Receivable Administrator

Location: Fort Worth, TX
Job # 11544917
Date Posted: 10-31-2018
Position Summary:
The Pledge Receivable Administrator is responsible for all pledge receivable cash receipts and Account
Receivable and designation records, preparing related monthly statements, and performing necessary
follow-up analysis.
Supervisory Responsibilities: None.
Essential Duties and Responsibilities:
• Record all pledge receivable cash receipts, write-offs, and adjustments
• Record all designated pledges and other designation responsibilities as assigned
• Input daily pledges receivable receipts and audited campaign batches with adherence to proper batch and update procedures
• Responsible for maintaining computerized account database and financial database
• Process electronic and credit card direct bill payments and contact donors regarding declined transactions
• Perform reconciliation of pledges receivable account database on a monthly basis
• Prepare monthly reports/schedules and ensure accurate and timely preparation and posting of pledges receivable journal entries
• Prepare electronic file of monthly billing statements and respond to related inquiries
• Prepare verification of receipt forms for donors upon request
• Update designation codes for all campaigns on an annual basis
• Train and supervise temporary auditors and data entry clerks
• Maintain organized filing system, ensuring enforcement of proper security measures
• Assist in pledge receivable collections and work with internal/external collection officer to maintain acceptable aging levels
• Conduct special analysis as assigned, relying heavily on MS Office Access and Excel
• Maintain adequate receivables forms and supplies
• Assist in campaign audit
• Perform reconciliation of general ledger and account database on a monthly basis
• Manage Positive Pay downloads with information provided by Senior Accountant
• Ensure adequate and accurate procedures are on file for all areas of responsibility of this position
• Assist in maintaining finance division work plan
• Prepare batch numbers and bank deposits on a daily basis
• Prepare reports, distribute correspondence and respond to inquiries regarding: Pledge acknowledgements
• Backup for daily mail
• Additional duties as assigned

Essential Knowledge, Skills and Abilities: 
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required.
• Must be eligible to work in the United States (No Sponsorship)
• At least 5-7 years of accounts receivable experience preferred, specifically related to non-profit/ pledge receivables preferred
• Experience managing at least 1-3 staff persons and their projects preferred
• Must be well organized and a self-starter
• Must be able to follow standard filing procedures
• Detail oriented, professional attitude, reliable
• Proficiency in MS Office (Word, Excel, Access, Power Point), 10-key by touch, data-entry
• Ability to type 60-65 wpm
• Strong problem solving skills, basis accounting principles knowledge, documentation skills, research and resolution skills, and data analysis skills
• Ability to communicate effectively verbally and in writing
• Must have strong work ethics and ability to work well in a team based environment
• Ability to interact with employees and vendors in a professional manner
• Knowledge and ability to perform basic mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately
Education Requirements:
• High School Diploma/GED required with some college coursework in accounting preferred
Personal Skills and Attributes:
• An individual with the utmost professional and personal integrity
• Personal values consistent with United Way mission
About United Way of Tarrant County
United Way is fighting to advance the education, financial stability and health of every person, in every community throughout Tarrant County. For almost 95 years the Organization has invested resources where they are needed most, in local programs that have the greatest impact in the areas of education, income and health. It also serves as the regional grantee for Tarrant County’s Area Agency on Aging (AAA).
United Way employs approximately 65 people divided among its main operations and AAA. Hundreds of people are involved in the Organization as volunteers through its Education, Income and Health Impact Councils and annual fundraising campaign. United Way of Tarrant County raises millions of dollars annually to advance its work. About two-thirds of that amount comes from the annual campaign, with much of the remaining revenue coming from grants. The Organization has a strong reputation in the community and a committed Board of Directors that meets six times a year.

Apply/View Full Description - Select North Texas LEAD as application referral source
Gyna M. Bivens
President & Executive Director
North Texas LEAD

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